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Contents of the Print Contracts by Administrator Report Screen

Use the fields and options to configure the Print Contracts by Administrator Report screen.

Identification

Use the fields in this block to create a new parameter ID or to retrieve a previously saved parameter ID. A parameter ID represents a set of screen selection parameters. After you have saved a parameter ID and its related parameters, you can retrieve them using Query.

You can use the retrieved parameters to produce reports and run processes more efficiently and with greater consistency. The saved parameters are also useful and necessary when you want to run the process as part of a batch job. Many users save a unique set of parameters for each different way they run a report or process. When you select a previously saved parameter ID or parameter description, the associated saved screen selection parameters automatically display as selection defaults. The page setup and print options, if there are any, are also included in the saved parameter ID. You can change any of the associated selection defaults as necessary.

Field Description
Parameter ID

Enter, or click to select, a parameter ID of up to 15 alphanumeric characters. Choose characters for your parameter ID that help identify the type of selections you made on the screen, such as PERIOD or QUARTERLY.

When you save your record, all the selections made on the screen are stored with the parameter ID. Later, you can retrieve the parameter using Query.

You can use the parameter to run the process more efficiently because you can select the parameter ID with its previously defined screen selections. After the default selections display on the screen, you can override the defaults.

Description

Enter, or click to select, a parameter description of up to 30 alphanumeric characters.

Selection Ranges

Use this group box to limit the number of contracts to be printed.

Administrator ID/Name

Use this group box to select the contract administrators that you would like to include in the report.

Field Description
Select By

From the drop-down list, select either Administrator ID or Administrator Name.

Option

Select the range of contract administrator IDs or names to print. Valid options are:

  • All
  • One
  • Range
  • From Beginning
  • To End

The default for this field is All.

Start

Enter, or click to select, the beginning administrator ID/name of the range you want to include in the report. If you select All or From Beginning in the Option field, this field is inactive.

End

Enter, or click to select, the ending administrator ID/name of the range you want to include in the report. If you select All or To End in the Option field, this field is inactive.

Status

Use this group box to select the contract statuses that you would like to include in the report.

Field Description
Option

Select the range of contract statuses to print. Valid options are:

  • All
  • One
  • Range
  • From Beginning
  • To End

The default for this field is All.

Start

Enter, or click to select, the beginning contract status of the range you want to include in the report. If you select All or From Beginning in the Option field, this field is inactive.

End

Enter, or click to select, the ending contract status of the range you want to include in the report. If you select All or To End in the Option field, this field is inactive.

Contract Type

Use this group box to select the contract types that you would like to include in the report.

Field Description
Option

Select the range of contract types to print. Valid options are:

  • All
  • One
  • Range
  • From Beginning
  • To End

The default for this field is All.

Start

Enter, or click to select, the beginning contract type of the range you want to include in the report. If you select All or From Beginning in the Option field, this field is inactive.

End

Enter, or click to select, the ending contract type of the range you want to include in the report. If you select All or To End in the Option field, this field is inactive.

Contract Vehicle

Use this group box to select the contract vehicles that you would like to include in the report.

Field Description
Option

Select the range of contract vehicles to print. Valid options are:

  • All
  • One
  • Range
  • From Beginning
  • To End

The default for this field is All.

Start

Enter, or click to select, the beginning contract vehicle of the range you want to include in the report. If you select All or From Beginning in the Option field, this field is inactive.

End

Enter, or click to select, the ending contract vehicle of the range you want to include in the report. If you select All or To End in the Option field, this field is inactive.

Options

Use the option in this group box to indicate whether or not inactive contracts should be included.

Field Description
Include Inactive Contracts Select this check box to include inactive contracts in the report.

Sort By

Use the options in this group box to sort the report and indicate if a page break should be included in the report.

Field Description
1st Sort

From the drop-down list, select the sort option for the report. Valid options are:

  • Administrator ID
  • Administrator Name
Page Break Select this check box if you want a page break in the report each time the selected 1st Sort parameter changes. For example, if you select Administrator ID in 1st Sort, select the Page Break check box if you want the data for each different administrator ID to begin printing on a separate page.