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Contents of the Manage State Tax Override By Taxable Entity Screen

Use the fields and options to configure the Manage State Tax Override By Taxable Entity screen.

Identification

Field Description
Taxable Entity

Enter the identification code of the taxable entity that you want on this record, or click to select a taxable entity ID. The taxable entity description displays in the field next to its code. Establish taxable entity IDs on the Configure Company Information screen.

State

Enter the state abbreviation that identifies the state you want, or click to select a state abbreviation. The state name displays in the field next to its abbreviation.

Override Detail

Field Description
State Tax ID

Enter the identification number that was assigned to this company by the department of taxation for the state you entered. In many cases, that number is similar to your Federal ID number. Tax identification numbers can be found on quarterly state unemployment forms and also on state income tax withholding payment coupons.

This field is printed in Field 16 (Employer's State ID Number) on the W2s.

SUTA Rate

If this company is not required to pay state unemployment tax, leave this field blank.

If this company is required to pay state unemployment tax, enter the tax rate that was assigned to this company by the state you entered. You can enter up to two digits before the decimal and six digits after the decimal (for example, 99.999999). This rate is used when payroll tax accruals are made in the Payroll Journal each pay period and by the Payroll Quarterly report at the end of each calendar quarter.

Withholding A/P Vendor

Enter, or click to select, the A/P vendor ID that is used when creating A/P vouchers. You must enter an account number in the Withholding Account field when you enter an A/P vendor ID here. When you click , only those vendor IDs that are not on hold and whose Payroll Vendor check box is selected on the Manage Vendors screen, display.

SUTA A/P Vendor

Enter, or click to select, the A/P vendor ID that is used when creating A/P vouchers. You must enter an account number in the SUTA Accrual Account field if you enter an A/P vendor ID here. When you click , only those vendor IDs that are not on hold, and whose Payroll Vendor check box is selected on the Manage Vendors screen, display.

Posting Information

Use this group box to record the posting information for the state income withholdings, and state unemployment taxes, expenses, and direct charges.

Withholding

Use these fields to record the state income tax withholding information.

Field Description
Account

Enter the general ledger account number to which state income tax withholding for this company is posted, or click to select a general ledger account number.

Reference 1

Enter the reference number that you want posted for the state income tax withholding amount, or click to select a reference number.

Reference 2

Enter the reference number that you want posted for the state income tax withholding amount, or click to select a reference number.

SUTA Accrual

Use these fields to record the accrued state unemployment tax information.

Field Description
Account

Enter the general ledger account number to which accrued state unemployment tax for this company is posted, or click to select a general ledger account number.

 Reference 1

Enter the reference number that you want posted for the accrued state unemployment tax amount, or click to select a reference number.

Reference 2

Enter the reference number that you want posted for the accrued state unemployment tax amount, or click to select a reference number.

SUTA Expense

Use these field to record the state unemployment tax expense information.

Field Description
Account

Enter the general ledger account number to which state unemployment tax expense for this company is posted, or click to select a general ledger account number.

Reference 1

Enter the reference number that you want posted for the state unemployment tax expense amount, or click to select a reference number.

When the Payroll Journal is posted, the balance sheet level of the employee's home organization (or department) is used and general ledger account number/organization linkages are checked.

Reference 2

Enter the reference number that you want posted for the state unemployment tax expense amount, or click to select a reference number.

When the Payroll Journal is posted, the balance sheet level of the employee's home organization (or department) is used and general ledger account number/organization linkages are checked.

SUTA Expense Direct Charge

Field Description
Account

Enter, or click to select, the SUTA Expense Account number to be used for direct charge of employer fringes. This field is enabled when you select the Direct Charge Employer Fringes check box on the Direct Charge Options subtask of the Configure Payroll Settings screen, and all group boxes are populated. This field is disabled if you did not select the Accrue SUTA by State check box, and the SUTA > Accrual and SUTA > Expense fields are populated on the Configure Payroll Settings screen.