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Contents of the Print Accounts Payable Voucher Status Report Screen

Use the fields and options to configure the Print Accounts Payable Voucher Status Report screen.

Identification

Use the fields in this block to create a new parameter ID or to retrieve a previously saved parameter ID. A parameter ID represents a set of screen selection parameters. After you have saved a parameter ID and its related parameters, you can retrieve them using Query.

You can use the retrieved parameters to produce reports and run processes more efficiently and with greater consistency. The saved parameters are also useful and necessary when you want to run the process as part of a batch job. Many users save a unique set of parameters for each different way they run a report or process. When you select a previously saved parameter ID or parameter description, the associated saved screen selection parameters automatically display as selection defaults. The page setup and print options, if there are any, are also included in the saved parameter ID. You can change any of the associated selection defaults as necessary.

Field Description
Parameter ID

Enter, or click to select, a parameter ID of up to 15 alphanumeric characters. Choose characters for your parameter ID that help identify the type of selections you made on the screen, such as PERIOD or QUARTERLY.

When you save your record, all the selections made on the screen are stored with the parameter ID. Later, you can retrieve the parameter using Query.

You can use the parameter to run the process more efficiently because you can select the parameter ID with its previously defined screen selections. After the default selections display on the screen, you can override the defaults.

Description

Enter, or click to select, a parameter description of up to 30 alphanumeric characters.

Selection Ranges

Use these fields to select the ranges for the A/P voucher report's taxable entity, accounting period, and vendor.

Taxable Entity

Select the identification code of the taxable entity for which you want to print A/P vouchers. Establish taxable entity IDs on the Configure Company Information screen. This is a required field.

Field Description
Option

This field always displays One.

Start

Enter, or click to select, the taxable entity for which you want to print A/P vouchers.

Accounting Period

Use this group box to indicate the fiscal year and period range for which A/P vouchers must be included on the report.

Field Description
Option

Use this drop-down list to select the range of accounting periods to include on this report. Valid options are:

  • All
  • One
  • Range
  • From Beginning
  • To End

The default for this field is All.

Start Fiscal Year

Select the starting fiscal year for the range in which A/P vouchers must be included on the report. If you selected All or From Beginning in the Option field, this field is inactive.

Start Period

Select the starting period for the range in which A/P vouchers must be included on the report. If you selected All or From Beginning in the Option field, this field is inactive.

End Fiscal Year

Select the ending fiscal year for the range in which A/P vouchers must be included on the report. If you selected All or From Beginning in the Option field, this field is inactive.

End Period

Select the ending period for the range in which A/P vouchers must be included on the report. If you selected All, One, or To End in the Option field, this field is inactive.

Vendor

Use this group box to indicate the vendor ID range for which A/P vouchers are included on the report. Only those vendor IDs that have the Payroll Vendor check box selected on the Manage Vendors screen are available for selection.

Field Description
Option

Use this drop-down list to select the range of vendors to include on this report. Valid options are:

  • All
  • One
  • Range
  • From Beginning
  • To End

The default for this field is All.

Start

Enter, or click to select, the starting vendor ID for the range you want to include in the report. If you selected All or From Beginning in the Option field, this field is inactive.

End

Enter, or click to select, the ending vendor ID for the range you want to include in the report. If you selected All or From Beginning in the Option field, this field is inactive.

Options

Use these options to determine the type of vouchers to include in the report.

Remittance Status

Field Description
Paid

Select this check box to include those vouchers with a status of Paid in the report.

Unpaid

Select this check box to include those vouchers with a status of Unpaid in the report.