Maconomy Information Center

Revisions Tab

This section describes the fields and actions on the Revisions tab of the Budgeting workspace.

This tab displays all the approved revisions and changes made to the job budget. This also allows you to print any revision of the job budgets. Note that you cannot change any of the fields in this tab. If you are working on a fixed price job, the tab displays separate budget information for expenses that are included in the fixed prices budget (under Fixed Price), and for expenses that are separately billed (under T&M).

Field Description
Budget Type This field displays the budget type of the current revision.
Revision No. This field displays the revision number of the current job budget.
Cost Price, Base This field displays the budgeted cost of the current revision in the base currency at the time when the revision was created.
Billing Price, Base This field displays the budgeted billing price of the current revision in the base currency at the time when the revision was created.
Date Submitted This field displays the date the current revision was submitted.
Submitted By This field displays the name of the employee who submitted the current revision.

Original (Revision No. ___) Card

Field Description
Fixed, Time This field displays the budgeted amount of employee time on a fixed price job, as entered in the table. The value in this field is displayed either in days or hours, depending on the time unit used on the job.
Note: This field is shown only if the job is set up with a fixed price. If you are working on a job that is set up to bill all expenses, such as T&M jobs, this field is automatically hidden in the tab.
Fixed, Cost This field displays the budgeted fixed cost price of the job. Total costs are displayed for the following:
  • Time: Total cost of time activities
  • Amount: Total cost of amount activities
  • Total: Total cost of all budget lines
  • Total Currency: Total cost of all budget lines in the job currency. This field is shown only when the job currency differs from the base currency.
Note: This field is shown only if the job is set up with a fixed price. If you are working on a job that is set up to bill all costs, such as T&M jobs, this field is automatically hidden in the tab.
Fixed Price This field displays the total budgeted fixed billing price based on the job setup. Total fixed price values are displayed for the following:
  • Total: Total budgeted fixed price based on the job setup in the base currency.
  • Total Currency: Total budgeted fixed price based on the job setup in the job currency. Note that this field is shown only when the job currency differs from the base currency.
Note: These fields are shown only if the job is set up with a fixed price. If you are working on a job that is set up to bill all costs, such as T&M jobs, this field is automatically hidden in the tab.
GM This field displays the budgeted gross margin on the job for expenses that are included in the fixed price of the job. This is calculated by subtracting the value in the Fixed, Cost field from the Fixed Price, Total field.
Note: This field is shown only if the job is set up with a fixed price. If you are working on a job that is set up to bill all costs, such as T&M jobs, this field is automatically hidden in the tab.
GM %, Total This field displays the budgeted gross margin represented as a percentage on the fixed price of the job.
Note: This field is shown only if the job is set up with a fixed price. If you are working on a job that is set up to bill all costs, such as T&M jobs, this field is automatically hidden in the tab.
T&M, Time This field displays the budgeted amount of employee time on a job that is billed separately from the fixed price. The value in this field is displayed either in days or hours, depending on the time unit used on the job.
Note: This field is shown only for T&M jobs or fixed price jobs where some budget lines are excluded from the fixed price.
T&M, Cost This field displays the budgeted billing prices of the job. Total costs are displayed for the following:
  • Time: Total cost of time activities
  • Amount: Total cost of amount activities
  • Total: Total cost of all budget lines
  • Total Currency: Total cost of all budget lines in the job currency. This field is shown only when the job currency differs from the base currency.
Note: These fields are shown only for T&M jobs or fixed price jobs where some budget lines are excluded from the fixed price.
Billing Price This field displays the budgeted billing prices based on lines created in the table Total billing prices are displayed for the following:
  • Time: Total billing price of T&M time activities
  • Amount: Total billing price of T&M amount activities
  • Total: Total billing price of all budget lines
  • Total Currency: Total billing price of all budget lines in the job currency. This field is shown only when the job currency differs from the base currency.
Note: These fields are shown only for T&M jobs or fixed price jobs where some budget lines are excluded from the fixed price.
T&M, Total This field displays the total of all the budgeted costs and billing prices entered in the table.
Note: This field is shown only for T&M jobs or fixed price jobs where some budget lines are excluded from the fixed price.
T&M, Total, Currency This field displays the total of all the budgeted costs and billing prices entered in the table in the job currency.
Note: This field is shown only when the job currency is different from the base currency.
T&M, GM This field displays the budgeted gross margin on the job for the following:
  • Time: Total budgeted gross margin for all time activities
  • Amount: Total budgeted gross margin for all amount activities
  • Total: Total budgeted gross margin for all budget lines
Note: These fields are shown only for T&M jobs or fixed price jobs where some budget lines are excluded from the fixed price.
T&M, GM % This field displays the budgeted gross margin represented as a percentage on the job for the following:
  • Time: Total budgeted gross margin % for all time activities
  • Amount: Total budgeted gross margin % for all amount activities
  • Total: Total budgeted gross margin % for all budget lines
Note: These fields are shown only for T&M jobs or fixed price jobs where some budget lines are excluded from the fixed price.
Grand Total

This field displays the total of all the budgeted costs and billing prices entered in the table.

If the current job is set up to track costs separately for fixed price items and billed costs, this field combines the costs for both.

Note: This field is shown in the tab only when the job is set up to track costs for a fixed price, or is a fixed price job that also has billable expenses. If you are working on a T&M job, this field is automatically hidden.
Grand Total, Currency This field displays the total of all the budgeted costs entered in the table in the job currency.
Note: This field is shown in the tab only when the job currency is different from the base currency.

It is also shown only when the job is set up to track costs for a fixed price, or is a fixed price job that also has billable expenses. If you are working on a T&M job, this field is automatically hidden.

Revision No. Copy to come.
Submitted by This field displays the date the current revision was submitted.
Approved by This field displays the name of the employee who approved the current revision.

Tab Actions

Action Description
Print Budget Click this action to print the current budget revision.
Click this action to export the rows from the current table to a spreadsheet.

Maconomy exports the table, and immediately downloads the resulting spreadsheet to your local drive.

Click this action to display the filter row on the current table. You can then enter criteria in any of the filter row fields to display only select table rows.

Click this action to maximize the table view.

Click this action to restore the default display size of the table.

Click this action to open the Customize Columns window.