Registrations Tab

This section describes the fields and actions on the Registrations tab of the Expenses workspace.

Field	Description
Job	This field displays the name and number of the job for which the expenses in the current record were incurred.
Employee	This field displays the name of the employee whose expense entries are listed in the workspace.
Period	This field displays the period during which this expense occurs.
Currency	This field displays the specified currency for the expense sheet. Specifying a value in the Exchange Rate field overrides the default exchange rate Maconomy uses for this currency. Maconomy then applies the specified exchange rate to the lines of the expense sheet that use this currency.
Total Amount	This field displays the following information: The base currency used by the employee's company The total amount (including tax) for the lines in the table part
Exchange Rate	This field displays the exchange rate for the specified currency. If a user does not specify an exchange rate, Maconomy uses the default rate for the currency. If a user changes the value of this field, Maconomy uses that value instead.
Settlement Status	This field displays whether the related vendor entries have been settled (paid).

Table Fields

Field	Description
Entry Date	Enter a date for this expense.
Favorite	In this field, you can select a favorite. Note: Choosing a favorite may change other details specified for the expense sheet line, such as the job or task.
Job No.	Use this or the Job Name field to specify the job for which you are incurring the expense. Filling out one field will auto-populate the other.
Job Name	Use this or the Job No. field to specify the job for which you are incurring the expense. Filling out one field will auto-populate the other.
Task	Enter the task assigned to the specified expense.
Description	Enter a description for the task specified on the current line.
Quantity	Specify the number of units of the current activity for which an expense is incurred.
Unit Price	Enter the price per unit.
Tax Code 1-3	In these fields, select a G/L tax code to apply to the current line.
Tax Amount 1-3	These fields display the taxed amount according to the selected code in the Tax Code 1-3 fields.
Currency	Enter the currency in which the expense was incurred.
Amount	This field displays the total expense amount for the current activity in the currency chosen in the Currency field. The amount is calculated as the value in the Quantity field multiplied by the value in the Unit Price field.
Just. Req.	This field is checked if the user is required to enter a justification for that expense line. Whether this field is checked depends on setup performed outside of the Maconomy web client.
Receipt	Use this field to attach a receipt to the current expense sheet line. You can attach a document from your local storage, or select one from those already uploaded to the Receipts tab of this workspace.

Table Actions

Action	Description
	The Row Tools icon allows you to add lines/information to the lines of a record. For lines in the Registrations tab, choose from the following actions: Insert Expense Sheet Line Delete Expense Sheet Line Create favorite Attach Receipt To Line View Receipt
	Click this action to add another entry line to the bottom of the expense sheet.
	Click to export the rows from the current table to a spreadsheet. Maconomy exports the table, and immediately downloads the resulting spreadsheet to your local drive.
	Click to display the filter row on the current table. You can then enter criteria in any of the filter row fields to display only select table rows.
	Click to maximize the table view. Click to restore the default display size of the table.
	Click to open the Customize Columns dialog box.

Justification Part Fields

Note: Whether these fields are enabled depends on setup performed outside of the Maconomy web client.

Field	Description
Heading	The values available in the drop-down list depend on the task specified on the expense sheet line. Select the appropriate value for the expense. For example, if you specified "Hotel" in the Task field on the expense sheet line, select the value "Hotel Name" here. If the Just. Req. field is checked, this field is required.
Value	The values available in the drop-down list depend on the task specified on the expense sheet line. Select the appropriate value for the expense. For example, if you specified "Hotel" in the Task field on the expense sheet line, select the name of the hotel here. If the Just. Req. field is checked, this field is required.
Date	Enter the date the specific expense was incurred. If the Just. Req. field is checked, this field is required.